[Productiehuis] [Content] Stage setup for speakers

Aschwin Marsman a.marsman at aYniK.com
Fri Jul 8 09:55:34 CEST 2022


> On 7 Jul, 2022, at 01:52 , Andreas Sikkema via Content <content at lists.ifcat.org> wrote:

Hi Bix,

Thanks a lot, this really helps. We were already busy creating an 
email to the speakers and can incorporate your information.

Do you also have one paragraph on what a speaker in a workshop tent 
can expect from your side? 

We tried very hard to get almost everything recorded, no recording
possible without a good reason was a reason for us to make it far 
less likely to be accepted: our volunteers do their work during the
event on the basis that they can watch the content after the event,
so we really don’t like speakers changing it into not recording.

Thanks again, you added really useful info below,

Aschwin / Martian

>> I don't think any additional configurations will be required as long as there is at least 1 3.5mm at each stage. ,
> 
> I suspect there will at least be two talks where people want to
> demonstrate something on stage on a table, so we need an extra camera
> there ;-) Which could be exciting to arrange.
> 
>>> Same thing, please make a detailed rider of what you need and we’ll see how we can help you.
>> 
>> How do you want to handle this? We can send specific speakers your way, or collate a list or something else?
> 
> Just send them to productiehuis at lists.mch2022.org.
> 
> Here's a document that could be sent to speakers about the facilities
> and other points of attention:
> 
> 
> 
> 
> MCH2022 AV information for speakers in Abacus, Battery, Clairvoyance
> 
> Team Productiehuis is responsible for all the stages, AV equipment and
> streaming the talks in the three tents mentioned above. In order to
> make the period up to the start of your presentation as stress free
> from our side, please read the points below carefully and if anything
> is unclear or you need additional facilities on stage and haven't
> contacted us, please do so as soon as possible, preferably before July
> 15th 2022.
> 
> Please make sure your slides follow these suggestions:
> - 16:9 format (aspect ratio)
> - Typeface (font) is large enough for far-away screens (also really
> important for console output). That's *really* big.
> - Contains only artwork/audio/video licensed in such a way they can be
> shown on stage, streamed and released using a CC-BY license. This
> usually means that popular cartoons, memes and other non [CC-BY]
> (https://creativecommons.org/licenses/by/4.0/) (compatible) content
> shouldn't be used.
> 
> The three stages have the following AV facilities:
> - Up to 2 speakers
> - Slides and/or video output from a laptop or similar device
> - Either no audio, or audio using headphone jack from a laptop or
> similar device (3.5mm))
> - Laptop or similar devoice has an HDMI interface or speaker(s) bring
> a suitable converter/dongle for their device
> - Output is 1920x1080 (Full HD) resolution
> 
> All presentations in Abacus, Battery, Clairvoyance will be recorded,
> streamed and released to VoD platforms, in principle. If you do not
> want your presentation recorded (and therefore not streamed/released)
> make sure that this is marked as such in the program at least 24 hours
> before your talk is scheduled. This prevents our team from having to
> schedule volunteers that are not needed. You also agree that the
> recording of your presentation will be made available under the
> [CC-BY] (https://creativecommons.org/licenses/by/4.0/) license
> 
> If you have additional questions/requirements please make them known
> as early as possible. Some items only require a heads-up, others may
> need a lot of coordination.
> 
> Additional requirements could be (but not limited to):
> * Close-up camera on stage (subject to scheduling constraints)
> * More than 2 speakers
> * Live video conference
> * Special audio/video devices
> * High current (voltage?) equipment on stage (anything above a few amps @ 230V)
> * Live experiments
> * Live demos
> 
> And again, please make sure to comply with the license(s) on the
> artwork you are planning to use in your presentation.
> 
> 
> 
> --
> Bix



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