[why2025-terrain] Volunteers for Team:Terrain [Ticket#42570]

[Gina Muuss]

Hi Xu,


Sure! I'll list them per question:


- Are you in charge of buildup and teardown?
     - Yes
- How many teams and volunteers do you need and expect on which day?
     - This is a bit difficult to answer, and we have two answers for 
you depending on the use case of this information:

     - Starting day -5 (Thu 31-07) we think everyone that wants can show 
up, and we definitely have work for everyone that realistically will be 
there. Before that the amount of work is limited but non-zero. So if 
people are asking when to come tell them -5, unless you think they know 
exactly what they are doing then -6 a handful would useful as well.

     - Team:Terrain probably shows up on day -8, but we don't think that 
anyone else will really be there.
     - For food planning purposes we have some rough predictions of the 
number of people we expect to be there including teams and angels: On 
Sunday (-4) we expect around 75 people and on Tuesday we expect around 
200 people. These are guestimations on our part, but maybe it helps us 
align expectations.
- Do you keep an overview of activities during buildup?
     - Yes, for the stuff that we have an influence on
         - Example: No for precise deco things; Yes for flatterbanding, 
or tent building
     - If you need a complete list let us know then we can try giving 
you a list of what is to be done on certain days so the volunteers 
showing up on a day have an idea of what to expect.
- Does it make sense to have for instance two short meetings per day to 
connect acivities with volunteers?
     - I don't know exactly what you mean with this question: In case 
you mean meeting with the angels: In the morning there will be start of 
day announcements to the angels and we will use this for communication.
     - In case it's about communication with Team:Volunteers: We think 
fixed meeting once a day may be sensible, but we will communicate new 
tasks that need to be done to you online (in the algorithmic sense), so 
there will just have to be a lot of walking into each others 'office'
- Contact information? Will you have a call group?

     - During early build-up there will be no dect, therefore we will 
use radio and one of us will probably always be manning our 'office', so 
one can find us


Let us know if you have any further questions!


Best,
Gina

On 7/7/25 20:23, Xu via Team:Volunteers via Terrain wrote:
> Hi Gina,
>
> Do you have answers for the questions below? We would be interested in 
> answers ;).
>
> Best regards,
>
> Xu
> WHY2025 Team:Volunteers
>
> ---
>
> Hi Gina,
>
> Thanks for the compliments! We tried to collect all knowledge on 
> shifts in the guide, hoping to make this easier for other camps as well.
> I agree that it's not possible to plan for these few angels you nee. I 
> think it is enough to have good communication lines during camp. We 
> are planning to have standby angels, so when you call heaven we will 
> be able to send out someone.
>
> We will get back to you about buildup and teardown. When we meet we 
> will probably ask you:
> - Are you in charge of buildup and teardown?
> - How many teams and volunteers do you need and expect on which day?
> - Do you keep an overview of activities during buildup?
> - Does it make sense to have for instance two short meetings per day 
> to connect acivities with volunteers?
> - Contact information? Will you have a call group?
>
> Best regards,
>
> Marjolein
> WHY2025 Team:Volunteers
>
> _______________________________________________
> Terrain mailing list
> Terrain at lists.why2025.org
> https://lists.why2025.org/mailman/listinfo/terrain
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