[Family] Minutes of june 14th meetup
mch2022 at flrn.eu
Tue Jun 14 21:55:52 CEST 2022
Great to see many new faces! FamilyZone is starting to take shape.
Estimated attendance update
Current attendance estimate Based on https://grafana.mch2022.org
Conference attendance: 2395
Kids > 2006 (<16 y/o): 56
Kids > 2010 (<12 y/o): 79
Kids > 2016 (<6 y/o): 56
Total kids: 191 / 7.9%
Total expected conference: 2800 Total expected kids (7.9%): 223
DONE: move the CTF tent (if they actually participate) -> Haakjes
will send email to team terrain
TODO: No response yet, how to proceed? -> We move it to the
DONE: we should contact team productiehuis to figure out AV
possibilities: last time we used a big TV and a set of speakers +
microphone --> stef wil contact for a big screen, speakers and microphone
No news so far, we keep it on the list so we do not forget about this.
TODO: fhp ask what to expect, and what it is going to cost
TODO: parkeerruimte voor 2 auto's regelen -> fhp
TODO add as project to main wiki (also to keep track at
Ball pits, Bouncy castles, Large Lego Blocks are ordered
TODO: Add as project to wiki
Sand pit is (probably) ordered
TODO: Add as project to wiki
Bamboestiek (placeholder project, may or may not be picked up if a
volunteer steps up)
Inflatable fun land
Mike/Nullroute will pick it up, question to document how to
either arrange invoicing or declare the expenses
About 50-60m of fencing (14x14) is needed
Open call for pluche toys (please wash beforehand)
no rainy weather plan, so arrange this in-door or party tent?
idea suggested to add clothing-safe coloring (so we can set up
maybe sponges or similar as 'grenades'
discussion about amount of needed fencing - unlike sha, most water is
more remote, no need to fence it off - only on-field for the
inflatableland etc. about 50-60m should do - inside the tent to separate
childcare, approx. 10m conclusion: 60-70m should do! Warehouse informed
us: Van Cranenbroek has them for approx 12,50 per 20m (excluding
poles/caps) TODO: get this stuff
Talks / Workshops
Creating kid-friendly content:
""" As you may have noticed there is currently one track in the MCH2022
programme labeled MCH2022 Curated Content. However, if you want your
village content included in it, we can create additional tracks with
appropriate labels in it, as well as include your village stage in it.
If you want to do so there are a few requirements:
You have to do all the data entry of your speakers and their
proposals in PretalX (our conference management system) yourself. Mails
with "our village programme is in this wiki", or even worse: "here's a
google doc with our programme, pls include, okthxbye" will be ignored.
We may be unable to allow you to schedule within PretalX (it's
built for different workflows than this one), but are willing to
schedule according to your wishes provided that the above data entry is
We may ask you for space on your stage in case we need some
overflow stages for workshops. By the looks of it, this is unlikely to
be necessary since we have three large workshop tents already.
We do need points-of-contact for giving you PretalX accounts, and
mail will be the communications channel.
Hit us up at content at mch2022.org if you want this to happen for your
village stage. """
TODO: Haakjes will add a wiki page
TODO: Coordinate with team:content regarding Village content in the
MCH2022 programme: Sim and haakjes to coordinate and get content
Discuss whether there's interest with having someone from the
Hardware Hacking Area give a workshop or kid-friendly tours. Mitch
Altman added Mike to the HHA Matrix chat
Minecraft server for kids
'Create your own dough monster with lights for eyes!' workshop on
hamilton field (also referred from FamZone) See
hardware hacking workshop for kids?
introducing kids to ham radio?
or in general: ask villages if we can pick a time to visit with
TODO Sim and Haakjes to email villages list about this
Card games/Board Games
Increasing team size
UPDATE: We should follow up on the angel system, to allow for
shifts and such -> [Sim] / Pikachu
DONE: We should promote the bi-weekly meeting (irc, twitter, wiki,
DONE: We can send a targetted email to children tickets. Send the
contents of the email to team ticket and they can probably send it to
all the children tickets. -> [Sim]
DONE: Update the planning to have a clear overview of what is left
to organize -> DONE for haakjes for the next meeting
Task list was looked over on item by item basis. Looks like we have our
bases covered. We'll keep an eye on it as we move along. TODO: keep an
eye out if Info is planning to produce a booklet, if nessecary we will
supply content. However, we have not seen any activity that hints to this.
Camper for families
Question on irc about Camper area and how family friendly that area is
(i.e. low noise). Unfortunately the camper area's are already assigned
and they don't seem particularly quiet. We don't have much room to push
for a family zone section, but if someone with a camper wants to pick
this topic up, thats fine.
No kids during buildup and teardown
Do we actually know when heavy buildup and teardown happens? We could
add this to our communication, but team safety should probably
communicatie this generally since we do no reach all particapants with
kids. TODO: communicate with safety that we *must* have a date safe to
go so we (and they!) can communicate this properly
Mail from Mike
In-Progress: Align with team volunteers (ask Sebastius) regarding
the food vouchers for angel shifts [Pikachu]
DONE: Align with team projectleiding (ask Boekenwuurm)
regarding who is considered orga (and can eat), specifically asking for
spouses + kids [Pikachu] -> Outcome: spouses/kids not eligable for
voucher if only primary person did a shift. Perhaps more clarity from
tomorrow's main orga meet? Pikachu will try to attend ([Sim] unsure)
TODO: unclear if foodvoucher are date-fixed? [Pikachu]
Mail from VPRO
(After some back and forth discussion)
We zetten onze research zelf graag voort in de zoektocht naar kids
die naar MCH gaan met hun ouders, maar mocht het mogelijk zijn onze
oproep daarvoor via Twitter mede te delen, dan zou dat te gek zijn en
hopelijk helpen. Zie je daar mogelijkheden voor?
Specifiek: voor het VPRO Jeugd programma De Dikke data Show voor
NPO Zapp, komen we graag in contact met kinderen (9-13 jaar) die met hun
ouders naar MCH gaan en die we op MCH mogen spreken over hun interesse
in hacken. Bij interesse kan er door ouders contact opgenomen worden via
jeugd at vpro.nl.
Naar jullie toe: in dat geval zou het inhouden dat we inderdaad op
MCH zouden willen filmen. In het ideale geval vinden bijv. 2 kids die we
mogen interviewen en waarmee we het terrein op gaan, terwijl ze iets
gaan doen (workshop, activiteit). Onze presentator Quinty gaat dan met
ze mee, en interviewt ze ondertussen over hun interesse in hacken.
Liefste draaien we een scene waarin iets gebeurd, om te voorkomen
dat het enkel talking heads zijn.
TODO: Sim will translate and provide for twitter TODO: Sim will reply to
VPRO and keep press in the look so VPRO knows who to reach out to,
provided they find some candidates.
Mail / Request regarding hammock area
Also asked during the orga meeting (by Moem) today: team deco has a plan
for an hammock area, which should be relatively cheap (10 euro per
hammock), but they do not have the time/capacity to organize this area.
> During the last field day. Redlizard and I were walking on the path
at the back end of the Family area and noticed the field on the other
end of the path, which has a bunch of trees at convenient distances.
This could easily be converted into a hammock area with some interesting
lighting. It's a pretty small and cheapish project ( see:
https://www.lidl.nl/p/rocktrail-hangmat/p100345191 ) but not really a
Deco project and we have our hands full as it is. Are y'all interested
in doing this?
Aimed at kids aged 10-15. Add a white sheet and a beamer?
TODO: Put it as possible project on the page and revisit this in a
next meeting -> fhp
TODO: talk to team safety regarding what to do when there are
missing children protocol
TODO: take the missing children protocol of last time and put it on
the wiki, and we'll discuss team safety and we'll also use this during
the drill (suggested time: same as last time, the night before the
actual start of the event).
TODO: ask team safety for their plan (Boekenwuurm). Based on this,
we'll see if we do a separate meeting with team safety, or discuss
mail from stitch: Blogpost about the family village
TODO: Followup post to be done shortly, when project list updated
'FamilyZone' getting up to speed or smth.
Frank Stäter: Free stuff for kids
TODO Followup inquiry by Pikachu
team:power: [mch2022-orga] Power: Count your devices with 400V plug asap
Since power is more limited this time due to the infra we use, we
need all the info we can get to get our plan in order. WE NEED THIS
YESTERDAY!!! We already asked a few times, some teams have responded
already, many have not. If you are neglecting this, we might not be able
to support your needs during the event.
For every device that has a 400V (red) CEE plug, we need some info.
For villages that need to power large devices like pizza ovens or a lot
of waffle irons, the same applies. Placement of those villages needs to
be done in collaboration with us to prevent outages and disappointment!
To make it easier, we prepared a sheet you can use to fill in your
requirements: https://ralphw.stackstorage.com/s/power_for_teams Please
We don't have any need for 400V.
team:volunteers: [mch2022-orga] Making Camp Happen: Angel Types, Shift
Types, Shifts. We need your help!
Is already on radar with Pikachu and Sim
Looks like the people we had in todays meet have ages 6-16 covered.
Yes, you can just show up and put your tent on FamilyZone, but
giving a heads up by simply setting your Village to Village:FamilyZone
in your personal Wiki page is cool!
These minutes also documented on the wiki at
More information about the Family